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Bid Title: Wolf Road (North) Sidewalk Improvements RFQ
Category: Request for Proposal/Qualifications
Status: Closed

Description:
SCOPE OF IMPROVEMENTS

The City of Prospect Heights is soliciting Statement of Qualifications (SOQ) to provide Phase II & III Engineering Services for the proposed improvements to Wolf Road from Palatine Frontage Road to Old Willow Road. The City anticipates funding the Phase II design and Phase III construction and construction engineering services with an Illinois Transportation Enhancement Program (ITEP) grant. Therefore, the project will follow the Federal Highway Administration (FHWA) design approval process through the Illinois Department of Transportation (IDOT) Bureau of Local Roads and Streets (BLRS).

Wolf Road (FAU 2692) is a north south arterial route under the jurisdiction of the Illinois Department of Transportation (IDOT). Wolf Road generally provides a single travel lane in each direction, widening only to provide left turn lanes at signalized intersections with Palatine Frontage Road and Old Willow Road. Palatine Frontage Road is under IDOT jurisdiction, Old Willow Road is under local, City of Prospect Heights jurisdiction. Wolf Road has a posted speed limit of 40-mph throughout the project limits.

The improvements along Wolf Road include but is not limited to approximately 2,500 feet of 5-ft wide sidewalk, 2,100 feet of new storm sewers, and modification to two traffic signals. Temporary easements are anticipated for this work.

INFORMATION

General
As noted above, Phase II & III Engineering will be federally funded. This project will be completed under applicable IDOT guidelines including BLRS and BDE manuals and City of Prospect Heights standards.

Phase 1 Engineering has been completed and Design Approval is anticipated upon receipt of a Notice of Award of Funding. A copy of the final Project Development Report (PDR) is available in electronic format by emailing the Assistant City Administrator. Note that the Phase I PDR includes improvements along Wolf Road south of Old Willow Road that are not part of this RFQ process.

Phase II Engineering will generally include:

• Project coordination on behalf of the City of Prospect Heights, IDOT, the Northwest Council of Mayors, and other project stakeholders.
• The selected Engineer shall attend with City staff all appropriate meetings with other agencies involved to ensure appropriate project coordination.
• Review of Phase I Project Development Report. The Engineer shall include any necessary resubmittals or coordination necessary to extend the Design Approval timeframe or environmental clearances if required by IDOT or any other jurisdictional agency.
• Prepare a PESA Response and submit to IDOT to initiate the PSI.
• Verify existing survey information obtained in Phase I and provide any supplemental survey deemed necessary by the Engineer.
• Prepare Pre-Final and Final contract Plans, Specifications, and Estimates (PS&E) meeting the requirements of IDOT and FHWA in accordance with the approved PDR.
• Perform Quality Control/Quality Assurance and Constructability Reviews.
• Prepare and submit all applicable permits, including but not limited to permits from the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC), and other agencies as applicable.
• Prepare Phase II reimbursement requests for IDOT (federal share) on behalf of the City for eligible engineering costs.
• Prepare project update submittals for NWMC and CMAP as stipulated by ITEP funding requirements.

Phase III Engineering will generally include:

• Attend an IDOT preconstruction meeting and any needed local preconstruction meetings with all interested parties to discuss goals, objectives, and issues. Submit meeting minutes for review and approval.
• Provide a resident engineer and needed staff for required daily activities.
• Hold weekly progress meetings.
• Set up and maintain files, field books, quantity books, diary, job box and all other forms of proper project documentation including CMMS.
• Perform quantity measurements to prepare pay estimates and change orders to review with contractor and submit to City for review and submittal to IDOT.
• Check and approve project submittals for compliance with standards. Forward recommendations to the City and IDOT representatives.
• Maintain set of working drawings as construction is progressing.
• Obtain material acceptance certifications as materials are incorporated into the project to expedite project closeout. Monitor and document erosion and sediment control and ensure conformity with the plans and standards.
• Perform final inspection and complete final punch list.
• Prepare record drawings at project completion.
• Verify that all documentation is accomplished and that all material inspections and certifications have been accounted for and are complete.
• Provide all documentation associated with the final balancing change order and final pay estimate.
• Complete job box and conduct all audit(s) with IDOT.
• Close out project with IDOT within a reasonable time frame after all construction is completed.
Publication Date/Time:
4/1/2021 12:00 am
Closing Date/Time:
5/7/2021 11:00 am
Contact Person:
All Statements are to be addressed to:
City of Prospect Heights
RE: (vendor name)
SOQ for the City of Prospect Heights, “Statement of Qualifications for Phase II & III Engineering Services for Wolf Road (North) Sidewalk Improvements – Palatine Frontage Road to Old Willow Road”

Attention: Peter P. Falcone, Assistant City Administrator
City of Prospect Heights
8 N. Elmhurst Road
Prospect Heights, IL 60070
pfalcone@prospect-heights.org

Qualifications:
Evaluation Criteria

Responding firms will be ranked in order of performance from this evaluation of firm’s qualifications relative to the evaluation criteria. The evaluation criteria are as follows:

1. Technical Approach 10%
2. Firm Experience 15%
3. Specialized Expertise 15%
4. Staff Capabilities 15%
5. Workload Capacity 15%
6. Past Performance 20%
7. Local Presence* 5%
8. Participation of Qualified and Certified DBE Sub-consultants* 5%
Total 100%

(*The combined total of these two items cannot exceed 10%)

Special Requirements:
To maintain the impartiality of the SOQ process and to allow potential respondents the opportunity to ask questions, all questions and inquiries must be presented in writing via e-mail. No phone inquiries are permitted.

Written questions may be submitted to the City until 3:00 p.m. on April 23, 2021. Written questions should be submitted in the following manner:

By Email:
E-Mail: pfalcone@prospect-heights.org
Include in Header: “Wolf Road (North) Phase II & III Engineering - Request for Information”

The City will review the questions and may choose to answer them. The City may also choose to answer only some of the questions or may choose to answer none of the questions. If an answer is to be provided, it will be sent to all potential respondents. No question(s) received after 3:00 pm on April 23, 2021 will be considered. Responses will be issued in the form of a written clarification to be emailed to all potential respondents by Noon on April 28, 2021.

Miscellaneous:
Upon successful completion of Phase II engineering and at the City’s sole discretion the engineer selected for Phase II engineering may be requested to provide Phase III engineering services.

The City reserves the right to reject any or all statements, or to withhold selections of short-listed firms for any reason it may determine, or to waive or decline irregularities in any submittal.

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